Are you our new colleague?

Booking and administration coordinator

Position type: 100% permanent position
Workplace: Kvitnes Farm
Start-up: By appointment
Working hours: 5 days a week. Holidays and other working conditions follow the house agreement.
Immediate manager: Hotel and Sales Manager
Application deadline : July 31, 2026

About the position

As a booking and administration coordinator, you will be a central part of the daily operations at Kvitnes Gård. You are responsible for ensuring that the guest journey is seamless – from first contact to departure – while also contributing with structure, coordination and administrative support internally.

The position is suitable for someone who takes responsibility, enjoys creating order in a varied work environment and is motivated by delivering good experiences for both guests and colleagues. You are solution-oriented, flexible and like to have many balls in the air. As an important part of the team, you will be a link between guests, hosts and our internal systems.

Areas of responsibility

The position combines booking, administration, hosting and HR-related tasks. You will have a central role in coordination, communication and quality assurance of the daily operations.

Work tasks

Booking and guest follow-up

  • Handle booking inquiries and emails daily

  • Follow up on individual guests, groups and partners

  • Plan and coordinate events

  • Work actively in VisBook and BookVisit

Administration

  • Invoicing and administrative financial follow-up

  • Prepare weekly operational updates for management

  • Perform administrative tasks related to operations and logistics

  • Follow up with partners and ensure good communication and coordination

Host

  • Be part of the host and contribute to good guest experiences

  • Provide warm, personal and professional follow-up for our guests

HR and personnel follow-up

  • Registering new employees in Runwell

  • Arrange housing and practical conditions at start-up

  • Follow up on employees completing mandatory courses and complying with our routines and ethical guidelines

Other tasks

At our company, we help each other when needed. Therefore, the position may also involve tasks such as farm work, serving breakfast, or other operational tasks as needed.

Qualifications

  • Relevant experience from the hotel, tourism or service industry, preferably in booking or administration

  • Good written and oral communication skills

  • Experience with VisBook, BookVisit or similar systems is an advantage

  • Good digital skills, preferably also experience with Excel

  • Experience with invoicing or administrative finance is an advantage

  • Good Norwegian and English skills, both oral and written.

  • Driving license class B

  • Local knowledge of Vesterålen and the surrounding area is an advantage

Personal characteristics

We think you will enjoy working with us if you:

  • Has good execution skills

  • Stay calm when the pace is high

  • Is service-oriented and has an eye for detail

  • Takes initiative and ownership of own work tasks

  • Is flexible and enjoys a varied work schedule

  • Works well both independently and with others

We offer

  • A varied and meaningful working day in beautiful surroundings

  • The opportunity to be part of developing one of Norway's most exciting food and tourism destinations

  • A strong professional environment with committed and dedicated colleagues

  • A workplace characterized by trust, quality and high ceilings

  • We can help you find accommodation.

  • The opportunity to become part of a host family that puts true hospitality, quality and sustainability at the center

Apply for the position here